Organizing your Email Messages

The folder list in the email view lists all folder that can be used to sort emails into for temporary or final storage. You manage the folders in the settings section and freely choose the hierarchy of the folder tree.

Special System Folders

Some of the folders have a special meaning and are used by the system to place messages in. These special folders are indicated with an individual icon in the list and usually cannot be deleted or renamed.

Inbox

This is where new messages arrive.

Drafts

When composing messages you can save them temporarily as draft. Such messages are stored in this folder an can be picked up for editing here.

Sent

Unless configured otherwise, a copy of each message you compose and send to others will be saved to this folder.

Trash

When you delete a message it is moved to this folder and not deleted immediately. Depending on the email server’s settings, trashed messages will automatically be removed from this folder after a certain time. You can also empty the trash folder manually with the Empty command from the Folder actions menu.

The assignment of special folders can be changed in Preferences > Special Folders.

How to Move Messages to Folders

Filing messages to specific folders is as simple as dragging a message from the list with the mouse and dropping it on the folder you want it moved to. That also works with multiple messages selected.

If the target folder is a subfolder and not currently visible, just hold the mouse over the parent folder while dragging and it’ll expand automatically after two seconds. Move the mouse (while dragging) over the folder list footer to let it scroll until the target folder moves into sight.

Copy instead of moving

There’s also the possibility to copy a message into another folder instead of moving it there. Holding down the Shift key on the keyboard while dropping one or multiple messages on the destination folder will open a menu where you can choose to either Move or Copy them.

Moving from the Message View Screen

When reading a message in the full message view screen, you’ll find a drop-down menu labelled Move to… in the toolbar on top. Select a folder from that menu and the message will be moved there. The message view screen will then load the next message in the list of the current folder.

Using the Archive Plugin

If your webmail system has the Archive plugin installed, a button labelled Archive appears in the toolbar email task. This button moves the selected message(s) to the archive folder with one single click.

You can configure how the archive folder is organized and divided into subfolders either by date, sender or originating folder.

Note

In order to activate the archiving functions you first need to select a folder as archive in the Preferences > Special Folders settings.

Delete Messages

The selected message(s) can be deleted from the current folder by clicking the Delete icon in the toolbar or by hitting the <Del> (or Backspace on Mac) key on your keybaord. This will by default move the message to the Trash folder and not delete it right away unless you do this for messages in the Trash folder. In order to immediately delete the message in first place, hold down the Shift key on your keyboard while clicking the Delete button or when pressing <Del>.

There’s a preference in Settings > Preferences > Server Settings where the default behavior of message deletion can be changed.